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Volunteer-Matters

Ways to deal, and help others deal, with change

How to deal with change

More than in any other, people in the social impact sector need to deal with change.

That can be hard. While the results of a successful change can be enormously gratifying and beneficial to organizations and their causes, the process can be uncomfortable for everyone involved.

The first thing to understand is change is an external event. It happens to you. Transition, on the other hand, is internal. It’s how we react to a change.

There is nothing you can do about change, it’s going to happen. But you can decide how you adapt to it. That’s the internal transition.

It helps to know what each step of the process looks like so you can know what to expect and how to navigate each phase.

When faced with transition, everyone goes through four very predictable stages.

1. Denial—Denying the reality of a transition, often refusing to accept or acknowledge the need for change.

2. Resistance—Acknowledging the need for change, but feeling apprehensive or resistant towards taking specific action.

3. Exploration—Exploring the possibilities and potential outcomes of the transition, often seeking out new opportunities and considering different options.

4. Commitment—Deciding to move forward with the transition and take active steps towards implementing the change.

Transition calls for leadership. With clients, one of the first things I do when they have to deal with change is encourage volunteer leaders to “go first” and lead the way. You need to go through each stage yourself before asking volunteers to go through it.

Each stage can take as little as a few minutesor as long as several days. The faster the leader can get through these stages the better, of course, but don’t rush it. Make sure you’re actually through each one before going on.

And when you are through? Then the real work begins.

Now that you’ve been through it yourself, you’ll more easily recognize each stage of a change and be able to lead your people through it.

Denial

You’ll know volunteers are in denial about the change when:

• You see avoidance, going through the motions, still doing things the same old way, passive resistance.

There will be silence, “everything is fine,” “I don’t want to talk about it,” “I don’t know what all the fuss is about.”

To deal with it, you need to talk about the changes. Present them openly and frequently, explaining what’s happening and why the change is important. Talk about the problems with the status quo. Don’t let people forget it’s coming.

Resistance

These are the signs of resistance:

• You see careless or sloppy work, anger, low energy, endless preparation to avoid real action and conflicts.

• You hear complaining, “this will never work,” “it’s unfair,” “it’s stupid,” “it never should have happened” and blaming.

Your job in the resistance stage is simply to listen. It is amazing how many issues can be solved just by listening and acknowledging volunteers’ concerns. Solicit questions, acknowledge what you’re hearing, ask questions yourself to make sure you understand. Try to learn what’s going on behind what is actually being said out loud.

Exploration

You’ll know volunteers are in the exploration stage when:

• You see chaos, constant searching for more information and risk taking.

• You hear enthusiasm, “what about this way?” and “I’ve got another idea.”

In this stage, your role is just to facilitate and encourage the enthusiasm. Stimulate new thinking, challenge people, lead brainstorming sessions and ask for new possibilities. Let the chaos happen, it’s a necessary piece as people deal with change and will be short-lived.

Commitment

This is the fun stage. You’ll know you have commitment when:

• You see independent decision-making, cooperation, teamwork, forward thinking and long-term planning.

• You hear collaboration, “we can do this even better” and “let’s get together on this”.

As the leader of the volunteers, you need to focus, inspire, acknowledge, and celebrate their progress

Change is a constant in the social impact sector. It can be challenging but the results are worth it. Your role as leader is to help volunteers navigate the stages of transition.

From denial to commitment, each stage requires careful planning, strategic thinking, and a willingness to take bold action.

By identifying each phase as volunteers are going through them, and choosing the right approach, you can overcome obstacles, leverage opportunities and lead volunteers to embrace change.

This article is written by or on behalf of an outsourced columnist and does not necessarily reflect the views of Castanet.



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About the Author

Karen Knight has provided volunteer recruitment, engagement and training for not-for-profit organizations for more than 25 years.

Her professional life has spanned many industries, working in both the private and public sectors in various leadership positions.

Through her passion for making a difference in the world, she has gained decades of experience in not-for-profits as a leader and a board member.

Karen served in Toastmasters International for more than 25 years, in various roles up to district director, where she was responsible for one of the largest Toastmasters districts in the world.

She oversaw a budget of $250,000 and 300 individual clubs with more than 5,000 members. She had 20 leaders reporting directly to her and another 80 reporting to them—all volunteers.

Karen currently serves as vice-president of the board of directors for the Kamloops Therapeutic Riding Association.

After many years working and volunteering with not-for-profits, she found many leaders in the sector have difficulty with aspects of volunteer programs, whether in recruiting the right people, assigning those people to roles that both support the organization’s mission and in keeping volunteers enthusiastic.

Using hands-on experience, combined with extensive study and research, she helps solve challenges such as volunteer recruitment, engagement and training for not-for-profit organizations.

Karen Knight can be contacted at [email protected], or through her website at https://karenknight.ca/.



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The views expressed are strictly those of the author and not necessarily those of Castanet. Castanet does not warrant the contents.

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